How to Set Up Your Office for Safe Customer Meetings in 2022
Updated: May 16
Source - Unsplash
If the COVID-19 pandemic has taught us anything, it is that our health needs to be our number one priority and that we were probably not as safe as we should have been before the coronavirus. If you have a home office then you have an opportunity to change all of that by creating a comforting space where your clients will feel happy and secure. Here at Military Apartment Locator, we know how important it is to have the ideal space, so we have some tips for how to perfect your home office for safe meetings.
While the COVID-19 pandemic may be wearing down, it is important that you design your home office in such a way that you are promoting a safe place that is as free of germs as possible. You can start by ensuring that you have extra masks available if you have someone over who is concerned about disease. As a general rule, if your guest is wearing a mask, it is safe to assume that you should as well.
You also need to set up your space so that there is adequate airflow so the germs don’t sit in one place for too long. Start by ensuring that you have windows in your office that can be opened if the space becomes too stuffy. You’ll also want to ensure that the furniture is spaced far enough apart so that germs cannot travel from person to person as easily. Finally, consider installing UV in your HVAC system which will kill germs and bacteria.
Technology That Minimizes Contact
You’ll also want to use technology and software that makes your meetings easier without requiring unnecessary physical contact. So, you could use contract signing software that allows both parties to sign paperwork from their own offices or you could automate your invoicing process so that your clients can more easily pay their bills. You can make that process even simpler by using templates. The best invoice template will allow you to send out professional-looking invoices with your personal logo. You can either create your own or use pre-made templates which all look great.
When thinking about software, you should also consider video conferencing software for clients that are not yet comfortable meeting you in person due to COVID-19. You can use a program like Zoom to speak with your contacts as if you were in the same room. To prepare for video meetings, make sure that you have proper lighting. Ideally, you should have your meetings during the day so you can use natural light to illuminate the space. Make sure that you sit facing the window so you aren’t covered in shadows.
Budget-Friendly Decoration Ideas
The good part about working from home is that you don’t have to waste money on a commute or an extensive wardrobe, and you can continue to save money by decorating your space with smart ideas that won’t break the bank. For instance, instead of buying your furniture brand new, you can go to thrift stores and used office stores to find your desk and chairs.
You can also consider completely eliminating the cost of a filing cabinet by storing most of your files on your computer or by using software like Google Docs and Sheets which allow you to create documents online and access them from anywhere. If you do still need physical storage, then consider wall shelves that will not take up space on the floor. Finally, you should make sure that you save your receipts for all of these costs so you can get some money back come tax time.
As you can see, there are many ways that you can create a safe and secure office that will allow you to accomplish all of your business goals. If you need help finding a home for your office, then contact Military Apartment Locator at 210-390-0248.